UKG Pro payroll automation, from source file to approved load.
UKG Pro runs your payroll. We automate everything that feeds it: intake, validation, reconciliation, loading, and exceptions, every location, every cycle, with your team approving every load.
Proven in production on UKG Pro. Runs in your environment.
How it fits around UKG Pro
Your source systems and UKG Pro stay as they are. The pipeline runs between them, inside your environment.
- Time and attendance
- Commissions and incentives
- Deductions and third-party files
- Location requests
- Approved pending pay items in UKG Pro
- Exceptions with reasons
- Cycle record for audit
- 1Intake
- 2Validation
- 3Reconciliation
- 4Exceptions
- 5Approval
- 6Close
What gets automated around UKG Pro
The real work of a UKG Pro payroll happens before Bring in Time Imports. That is the layer we automate, end to end.
Intake
Every expected file for every pay group, tracked on arrival and placed in the cycle its data belongs to.
Validation
Employees, pay groups, codes, duplicates, and plausibility checked against your rules and your UKG Pro setup.
Reconciliation
Hours and dollars reconciled by location and code from source to UKG Pro. Match, warn, or block.
Exceptions
Every held line routed to the right person with a plain-language reason and its evidence.
Approval and load
Nothing posts until your team approves. Approved items post through UKG Pro's own interfaces and are read back.
Close and record
Each cycle closes with a record from source line to pay item, ready for audit.
Getting data into UKG Pro
Time, earnings, commissions, and deductions arriving from every source system, checked before they become pending pay items.
UKG Pro pay data import
Earnings and hours from every source, checked and posted to UKG Pro as pending pay items your team approves.
Time to UKG Pro payroll
Hours from UKG Pro Workforce Management and other time systems, reconciled per location before they reach payroll.
Commission and incentive pay
Variable pay from sales and incentive systems, checked against your rules before it reaches UKG Pro.
Deductions and third-party files
Benefit, garnishment, and third-party deduction files tracked, validated, and posted to UKG Pro with a record.
Assurance before the pay run
Validation, reconciliation, variance, exceptions, approvals, and the record that proves each one happened.
UKG Pro pre-payroll validation
The checks your team runs before every UKG Pro pay run, run on every file, every cycle.
UKG payroll reconciliation
Hours and dollars reconciled by location from source to UKG Pro, with match, warn, or block on every line.
UKG payroll variance analysis
Cycle-over-cycle movements in UKG Pro payroll, explained by location and code before payment.
UKG payroll exception management
Every exception routed to the right person with its reason, resolved and recorded before the pay run.
UKG payroll audit trail and SOX
A complete record of every file, check, exception, approval, and load for each UKG Pro cycle.
UKG payroll approval workflow
A human approval gate on every UKG Pro load, with the full reconciliation picture in front of the approver.
Payroll tax assurance
Tax liability reconciled to collections and quarterly reports, and tax setup audited, before an agency notice finds it.
UKG payroll tax reconciliation
Tax liability from every payroll reconciled to what UKG collected, by pay date, company, tax code, and employee.
UKG quarterly tax variance (QVR)
Quarterly tax variance reports reconciled to payroll registers and collections, company by company.
Payroll tax audit for UKG Pro
Tax setup audited for wrong rates, reversed splits, and miscoded tax types before they reach employees or agencies.
Running the cycle
Pay calendars, close, corrections, final pay, and quarter-end, handled the same way every cycle.
UKG Pro pay cycle management
Cycles that open and close from your UKG Pro pay calendar, for every pay group, without a manual handoff.
UKG payroll close checklist
The steps between the last file and a closed UKG Pro period, run and recorded the same way every cycle.
UKG payroll adjustments and corrections
Corrections, retro payments, and replacement files handled precisely, with every change recorded.
UKG final pay and terminations
Final pay, vacation payouts, and leaver earnings checked and routed for review before they post.
UKG quarter-end and year-end
Quarter-end tax reconciliation and year-end readiness built on a clean cycle record.
Payroll requests and cases
Location requests and payroll cases tied to the pay group and cycle they affect, not lost in email.
Complex workforces
Many locations, union and hourly rules, and weekly and biweekly pay groups running side by side.
Multi-location payroll on UKG Pro
Hundreds of locations held to one standard, with each location reconciled on its own every cycle.
Union and hourly payroll on UKG Pro
Premiums, differentials, union rules, and hourly edge cases applied the same way every cycle.
Weekly and biweekly on UKG Pro
Weekly and biweekly pay groups running side by side, each on its own calendar and checks.
Change and leadership
Parallel testing, post go-live stabilization, team capacity, and how payroll leaders evaluate the work.
UKG parallel payroll testing
Parallel runs on your UKG Pro test tenant, reconciled three ways against legacy output and source data.
UKG post go-live stabilization
The months after UKG Pro go-live, stabilized with validation, reconciliation, and a record every cycle.
Payroll team capacity
Return your payroll team's time from manual steps to judgment, and protect continuity.
Evaluation guide for payroll directors
How payroll and HR leaders on UKG Pro evaluate payroll operations automation, and what to ask.
Comparing your options
How UKG's own tools, audit software, integration platforms, and payroll services fit, and where pre-payroll automation sits among them.
How the approaches compare
A one-screen view for payroll leaders weighing their options. The evaluation guide has the detail and the questions to ask.
| Approach | Intake | Validation | Reconciliation | Exceptions | Approval gate | Audit trail |
|---|---|---|---|---|---|---|
| UKG Pro's own tools | ||||||
| Scripts and RPA | ||||||
| Detection and audit tools | ||||||
| Systems integrators | ||||||
| Service-led automation layer |
UKG Pro stays. Your controls stay.
This is not a replatforming project. Your UKG Pro configuration, pay calendars, and payroll processing stay exactly where they are. We study how your payroll actually runs, location by location and file by file, then adapt a proven system to it. The checks your team invented are built into the pipeline, because they earned their place, and the system is designed for handover, not lock-in.
Built for UKG Pro payrolls with many moving parts.
Proven at a multi-billion-dollar North American enterprise on UKG Pro: hundreds of locations, multiple source systems, and dozens of manual steps, now one governed pipeline with the payroll team approving every load.
UKG Pro payroll automation: common questions
What does UKG Pro payroll automation cover?
The work around UKG Pro payroll: collecting and validating every input, mapping it to your earnings and deductions, reconciling by location, routing exceptions, posting approved pending pay items, and recording each cycle. Payroll processing itself stays in UKG Pro with your team.
Does this replace UKG Pro?
No. UKG Pro stays as your payroll system, with its configuration and your vendor relationship unchanged. We strengthen the process that feeds it.
How does it connect to UKG Pro?
Through UKG Pro's supported APIs and reporting interfaces, under a governed integration layer with full audit logging. There are no screen scripts.
Does anything post to UKG Pro without approval?
No. Every load waits for your payroll team to review the reconciliation and approve it. During rollout, loads rehearse on your UKG Pro test tenant first.
Where does it run?
Inside your environment, under your security controls and single sign-on. Your payroll data does not leave your control.
More detail on deployment and security is in the Trust Centre, and on integration in Integrations.